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Background
The Procurement Department may, on occasion, hold personal data relating to suppliers.听 This can be in the form of CVs, telephone numbers, e-mail addresses, dates of birth and home addresses.
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To evaluate tender responses
Order processing
Article 6(1)(b) processing is necessary for the performance of a contract
Supplier and supplier employee information which may be submitted in the form of personal data
Personal CVs and date of birth of bidder representative in relation to tender responses
Personal data such as name, e-mail address, telephone number, home address, where these details are captured on a new supplier form
Personal CVs are collected via tender responses via PCS-T or PCS System and may be downloaded to procurement shared or other drive
New Supplier Form via e-mail
Tender responses may be shared with external consultants 听
Information is kept securely on University equipment in line with University information security and data protection policies.
No requirement to update CV Information
Supplier form information is updated on the system if we are informed of changes by the supplier to the information submitted
The University will retain your personal data in line with the University data retention policy
No
No
As a Data Subject you have a number of rights under the Act including the right to:
听鈥ccess听 the personal data the University holds about you
听鈥ave inaccurate data corrected
听鈥revent processing of information which may cause you harm or distress
听鈥revent unsolicited marketing
听鈥revent automated decision making
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If you would like to exercise any of your rights above or if you have any questions, please
contact the University鈥檚 Data Protection Officer (鈥淒PO鈥�):
Data Protection Officer
Academic Registry
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Kydd Building
Bell Street
Dundee DD1 1HG
Tel: 01382 308000 email:听dataprotectionofficer@abertay.ac.uk
You will not have to pay a fee to exercise any of your rights. However, the University may听charge a reasonable fee if your request for access is clearly unfounded or excessive.听Alternatively, we may refuse to comply with the request in such circumstances.听You are also entitled to contact the Information Commissioner鈥檚 Office (the 鈥淚CO鈥�)听(www.ico.org.uk) about any concerns about the way the University has handled your听personal data. The University would, however, appreciate the chance to deal with your听concerns before you approach the ICO so please contact us in the first instance.
Enquiries relating to data protection should be made to the University鈥檚 Data Protection Officer